Annual Notifications

Annual Notifications

Annual Public Notices

U.S. Grant Career Center is required by state and federal laws to provide notice annually regarding the following:


Americans with Disabilities Act

The Americans with Disabilities Act (A.D.A) and Section 504 of the Rehabilitation Act provide that no individual will be discriminated against on the basis of a disability. This protection applies to students as well as all individuals who have access to Grant CTPD’s programs and facilities.  The District provides a variety of special education programs and services for students identified as having a disability defined by the Individuals with Disabilities Education Act.

A student can access special education services through the proper evaluation and placement procedure.  Parent involvement in this procedure is required.  More importantly, the school wants the parent/guardian to be an active participant. Parents/guardians who believe their child may have a disability may inquire about the procedure or programs by contacting Barry Daulton at 513-734-6222.


Application of Pesticides

Ohio Revised Code has established that written notification shall be provided each year, prior to any pesticide application when school is in session, to those parents, adult students, and employees who notify the school district in writing within ten (10) days after receipt of the District’s public notice. If you need prior notification of pesticide application, please submit a letter requesting prior notification to: Brenton Guy, Facilities Director, 718 West Plane Street, Bethel, Ohio 45106.


Asbestos Management Program

On October 22, 1986, President Reagan signed the Asbestos Hazard Emergency Response Act (AHERA, Public Law 99-519).  The Act required the Environmental Protection Agency (EPA) to develop regulations for addressing asbestos in public and private elementary and secondary schools.  On October 30, 1987, the EPA published the Asbestos-Containing Materials in Schools Rule (40 CFR Part 763 Subpart E).  This rule stipulated, and our district has complied with, the following key requirements:

  • Identification of asbestos-containing materials in all school buildings.
  • Development and implementation of asbestos management plans for each school.
  • Regular surveillance and re-inspections of the condition of asbestos in the buildings.
  • Designation and training of a person to oversee asbestos activities within the district, and to ensure compliance with the regulations.

This memorandum is to advise you that asbestos management plans for the district schools were developed following the EPA ruling.  These plans are regularly updated, and are available for you to review.  Should you have any questions regarding this program or would like to review an asbestos management plan, please contact the Board of Education offices during normal business hours.


Bloodborne Pathogens

The District is subject to Federal and State regulations to restrict the spread of hepatitis B virus (HBV) and human immune deficiency virus (HIV) in the workplace.  These regulations are designed to protect employees of the District who are, or could be, exposed to blood or other contaminated bodily fluids while performing their job duties. Because of the very serious consequences of contracting HBV or HIV, the District is committed to taking the necessary precautions to protect both students and staff from its spread in the school environment.

Part of the mandated procedures includes a requirement that the District request the person who was bleeding to consent to be tested for HBV and HIV.  The law does not require parents or guardians to grant permission for the examination of their child’s blood, but it does require the District to request that consent. Although we expect that incidents of exposure will be few, parents/guardians need to be aware of these requirements ahead of time.  That way, if the situation does develop, they will understand the reason for the request, and will have had an opportunity to consider it in advance.  These are serious diseases; however, through proper precautions and cooperation, they can be prevented from spreading.



The Board of Education is committed to providing a safe, positive, productive, and nurturing educational environment for all of its students.  The board’s bullying policy applies to all activities within the district, including on a school bus, or those activities sponsored by the district occurring off school property.  As used in the Board’s policy, harassment, intimidation, or bullying means: A) any intentional written, verbal, electronic, or physical act that a student or group of students exhibit toward another particular student(s) more than once, and the behavior both causes mental or physical harm to the other student(s), and is sufficiently severe, persistent, or pervasive that it creates an intimidating, threatening, or abusive educational environment for the other student(s); or B) violence within a dating relationship.

Violations of the bullying policy are subject to the code of conduct for students or board policy if the violation is by an adult employee.  The complete Board of Education’s policy 5517.01 can be read in the board policies section of the website. 




Drug Free School

In accordance with Federal Law, the Board of Education prohibits the use, possession, concealment, or distribution of drugs by students on school grounds, in school or school-approved vehicles, or at any school-related event.  Drugs include any alcoholic beverage, anabolic steroid, dangerous controlled substance as defined by State statute, or substance that could be considered a “look-a-like” controlled substance.  Compliance with this policy is mandatory for all students.  Any student who violates this policy will be subject to disciplinary action, in accordance with due process and as specified in the student guide, up to and including expulsion from school.  When required by State law, the District will also notify law enforcement officials.


Nondiscrimination and Access to Equal Educational Opportunity

Any form of discrimination or harassment can be devastating to an individual's academic progress, social relationship, and/or personal sense of self-worth. As such, the Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation or transgender identity), disability, age (except as authorized by law), religion, military status, ancestry, or genetic information (collectively, "Protected Classes") in its educational programs or activities.

The Board also does not discriminate on the basis of Protected Classes in its employment policies and practices as they relate to students, and does not tolerate harassment of any kind.

Equal educational opportunities shall be available to all students, without regard to the Protected Classes, age (unless age is a factor necessary to the normal operation, or the achievement of any legitimate objective of the program/activity), place of residence within the boundaries of the District, or social or economic background, to learn through the curriculum offered in this District. Educational programs shall be designed to meet the varying needs of all students.


Audio/Video Recording

Parents are prohibited from audio recording meetings with the District unless a parent or District staff member has a disability recognized under Section 504/ADA, or a language barrier that would preclude the individual's ability to understand and/or participate in the meeting. The District representative may ask for documentation of the existence of any such disability or language barrier. If a parent is permitted to audio record the meeting, s/he must use his/her own recording device and the District will similarly record the meeting.

Video recording any District meeting is strictly prohibited. Parents and students are expressly prohibited from using covert means to make a recording (audio or video) of any meeting or activity at school. This includes placing recording devices within a student's book bag, or on the student's person. If the District audio records an IEP Team meeting, the resulting recording shall become a part of the student's educational record and will be maintained in accordance with State and Federal law.


Restraint and Seclusion

The Board is committed to the District-wide use of Positive Behavior Intervention and Supports ("PBIS") with students, and the establishment of a school environment focused on the care, safety, and welfare of all students and staff members. Student personnel shall work to prevent the need for the use of restraint and/or seclusion. PBIS shall serve as the foundation for the creation of a learning environment that promotes the use of evidence-based behavioral interventions, thus enhancing academic and social behavioral outcomes for all students. An emphasis shall be placed on promoting positive interventions and solutions to potential conflicts. PBIS emphasizes prevention of student behavior problems through the use of non-aversive techniques, which should greatly reduce, if not eliminate, the need to use restraint and/or seclusion.

Professional staff members and support staff determined appropriate by the Superintendent are permitted to physically restrain and/or seclude a student, but only when there is immediate risk of physical harm to the student and/or others, there is no other safe and effective intervention possible, and the physical restraint or seclusion is used in a manner that is age and developmentally appropriate and protects the safety of all children and adults at school.

All restraint and seclusion shall only be done in accordance with this Policy, which is based on the standards adopted by the State Board of Education regarding the use of student restraint and seclusion.


Right to Inspect Instructional Materials

As the governing body of the District, the Board is legally responsible for the selection of instructional materials.  Since the Board is a policy-making body, it delegates to the administrative and teaching staff of the District authority to recommend instructional and supplemental materials.  Materials for school classrooms are recommended by the appropriate professional staff in consultation with the Superintendent and other sources as needed.  Final decision relative to purchase rests with the Superintendent, subject to official adoption by the Board in the case of textbooks.

The Board believes that it is the responsibility of the District to provide: 

1.      Materials which enrich and support the curriculum, taking into consideration the varied interests, abilities and maturity levels of the students served;

  2.      Materials which stimulate growth in factual knowledge, literary appreciation, aesthetic values, and ethical standards as they relate to our pedagogical mission;

  3.      A background of information which enables students to make intelligent judgments in their daily lives;

  4.      Diverse viewpoints so that young citizens may develop, under guidance, the practice of analytical reading and thinking;

5.      Materials representative of the many religions and ethnic and cultural groups, showing their contributions to our American heritage.

The above principles serve as guides in the selection of all instructional materials including, but not limited to, textbooks, supplementary books, library books, computer software, Internet access sites, film strips, films, videotapes, audiotapes, and recordings.  In addition, parents have the right to inspect any instructional materials used as part of the educational curriculum for their student.  “Instructional materials” means instructional content, regardless of format, that is provided to the student, including printed or representational materials, audio-visual materials, and materials available in electronic or digital formats (such as materials accessible through the Internet). Instructional material does not include academic tests or academic assessments.


Student Records

In compliance with Federal regulations, the Grant CTPD has established the following guidelines concerning student records:

1.      The Student Services Office is responsible for the processing and maintenance of all student records.  The office is located at:  Grant Career Center, 718 West Plane Street, Bethel, Ohio 45106, (513) 734-6222. 

  2.      Each student’s records will be kept in a confidential file located at the student’s school office.  The information in a student’s record file will be available for review only by the parents or the legal guardian of a student, adult student (eighteen (18) years of age or older), and those designated by Federal law or District regulations.

  3.      A parent, guardian, or adult student has the right to request a change or addition to a student’s records, and to either obtain a hearing with District officials or file a complaint with the U.S. Office of Education, if not satisfied with the accuracy of the records or with the District’s compliance with the Federal Education Rights and Privacy Act.

  4.      The District has established the following information about each student as “directory information,” and will make it available upon a legitimate request unless a parent, guardian, or adult student notifies the Records Control Officer in writing within 10 days from the date of this notification that s/he will not permit distribution of any or all of such information: student’s name, address and telephone number; date and place of birth; major field of study; participation in officially recognized activities; weight and height, if a member of an athletic team; dates of attendance; date of graduation, awards received; honor rolls; scholarships; and any other information the District considers would not be harmful or an invasion of privacy, if disclosed.

  5.      Military recruiters are entitled under federal law to a list of names, addresses, and telephone numbers of high school students, unless a parent, guardian or eligible student objects to such release by submitting a written notice to the Pupil Personnel Supervisor.

  6.      The right to consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that applicable law authorizes disclosure without consent.

  7.      One of the exceptions that permit disclosure without consent is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.  Upon request, the District shall disclose education records without consent to officials of another school district in which a student seeks or intends to enroll.

  8.      A copy of the policy and the accompanying guidelines are available at the Board office and at all school offices. 


Student Directory Information

Directory information can be given to any person or organization for non-profit making purposes when requested, unless the parents/guardians of the student restrict the information, in writing, to the Principal, Grant CTPD.  Directory information includes: a student’s name; address; telephone number; date and place of birth; major field of study; participation in officially recognized activities; height and weight; date of graduation; awards received; or any other information which would not generally be considered harmful or an invasion of privacy, if disclosed. (Ohio Revised Code 3319.321)


A non-custodial parent is entitled to have access to records pertaining to his or her child to the same extent that such access is provided to the custodial parent, unless otherwise provided in the separation agreement, divorce decree, or court order.  The burden is on the custodial parent to inform the school of any such limitations. (Ohio Revised Code 3319.321)


Use of Medication

The Board of Education is not responsible for the diagnosis and treatment of student illness. With the exception of diabetes care covered under Policy 5336, the administration of prescribed medication and/or medically-prescribed treatments to a student during school hours will be permitted only when failure to do so would jeopardize the health of the student, the student would not be able to attend school if the medication or treatment were not made available during school hours, or if the child is disabled and requires medication to benefit from his/her educational program.

For purposes of this policy, "medication" shall include all medicines including those prescribed by a licensed health professional authorized to prescribe drugs, and any non-prescribed (over-the-counter) drugs, preparations, and/or remedies. "Treatment" refers both to the manner in which a medication is administered, and to health-care procedures which require special training, such as catheterization.

Before any prescribed medication (i.e., a drug) or treatment may be administered to any student during school hours, the Board shall require a written statement from a licensed health professional authorized to prescribe drugs ("prescriber"), accompanied by the written authorization of the parent (see Form 5330 F1).  Before any non-prescribed medication or treatment may be administered, the Board shall require the prior written consent of the parent, along with a waiver of any liability of the District for the administration of the medication (see Form 5330 F1a and Form 5330 F1b). These documents shall be kept in the office of the Principal, and made available to the persons designated by this policy as authorized to administer medication or treatment. A copy of the parent's written request and authorization, and the prescriber's written statement, must be given by the next school day following the District's receipt of the documents to the person authorized to administer drugs to the student for whom the authorization and statement have been received. No student is allowed to provide or sell any type of over-the-counter medication to another student. Violations of this rule will be considered violations of Policy 5530 - Drug Prevention and of the Student Code of Conduct/Discipline Code.

Only medication in its original container, labeled with the date (if a prescription), the student's name, and exact dosage will be administered. The Superintendent shall determine a location in each building where the medications to be administered under this policy shall be stored, which shall be a locked storage place, unless the medications require refrigeration, in which case they shall be stored in a refrigerator in a place not commonly used by students, and unless the medication to be administered is diabetes medication, which must be kept in an easily accessible location pursuant to Policy 5336.

Parents may administer medication or treatment, with the exception of diabetes care covered under Policy 5336, but only in the presence of another designated school employee.

Additionally, students may administer medication or treatment to themselves, if authorized in writing by their parents and a licensed health professional authorized to prescribe drugs, but only in the presence of a designated school employee, with the exception of students authorized to attend to their diabetes care and management pursuant to Policy 5336.


Video Surveillance and Electronic Monitoring

The Board of Education authorizes the use of video surveillance and electronic monitoring equipment at various school sites throughout the District and on school buses. The video surveillance/electronic monitoring equipment shall be used to protect Board property and assets from theft and vandalism through deterrence and video documentation. The system is not designed, nor intended to protect, individuals from being victims of violent or property crimes, nor to detect other potentially illegal and undesirable activities that may occur, although information may be used as evidence in such cases.

The monitoring of actions and behavior of individuals who come onto school property is a significant factor in maintaining order and discipline and protecting students, staff, visitors, and school and student property. Video surveillance/electronic monitoring systems serve to complement other means being employed in the District to promote and foster a safe and secure teaching and learning environment for students and staff. The Board recognizes that the use of a video surveillance/electronic monitoring system does not replace the need for the ongoing vigilance of the school staff assigned by the building director to monitor and supervise the school building. Rather, the video surveillance/electronic monitoring system serves as an appropriate and useful tool with which to augment or support the in-person supervision provided by staff. The building director is responsible for verifying that due diligence is observed in maintaining general campus security.


All Board Policies can be accessed on-line at under the heading “About US”.
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